Document Management
Document Management Services
More Than Just Document Storage
As industry leaders, you can be confident that Shoreline will help you manage your information while you focus on your business. Located in Long Island, NY Shoreline has over 20 years of experience in the Documents and Information Management Business. Depending on your business needs, professional document management services can be an arduous process without experienced professionals to handle the details. By partnering with Shoreline, you gain a team of information management experts at your service, allowing you to focus on your business.
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Comprehensive Document Management Services
Today, true Document Management must encompass both digital and non-digital content. Neither a Document Storage and Retention Strategy nor an Enterprise Content Management System can fill the requirement independently. Therefore companies must effectively manage both physical and digital information to ensure smooth operations. Shoreline Records Management employs a number of experts to manage both physical and electronic file storage, and our document management team can help you deploy effective, cost savings strategies for all of your business information.
Proactive Approach
With the increasing complexity of Records Management, there’s a lot to consider when selecting a partner for Document Management Services. For example, unlike many Document Management Outsourcing and Off-Site Storage Vendors, Shoreline will notify you when it’s time to destroy your confidential documents. We don’t just put your files on the shelf and forget them but instead serve as the right partner in managing your records retention lifecycle. This proactive approach can provide significant savings by minimizing the amount of information in long-term storage and reducing your liability by expeditiously discarding your outdated, unneeded information.
More Than One Service
Whether your company works with paper, microfilm, microfiche, blueprints, or virtually any other media, we can provide a safe, secure and convenient area devoted to your company’s records.
Our services include:
- Document Storage
- Document pick-up and delivery services
- Document imaging services
- Secure document shredding
- Document scan-on demand retrieval
- Document management system
The Right Partner for Document Management Services
Located in Long Island, NY, Shoreline provides your business with an expert partner in the Document Management Industry. With Shoreline, your boxes are safe and secure. Not only can we provide Off-Site Records Storage and Online File Hosting, but our Document Imaging Services can help improve your access to information by helping to convert paper records to digital images.
We'd Love To Help
Document Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or, in some cases, archival preservation) of records. With over 20 years of experience in helping clients improve their information access and retrieval, Shoreline Records Management has opened our Document Storage Facility to help businesses of all sizes take advantage of off-site, Secure Document Storage.
However, the Document Management process does not stop once documents are sent to Shoreline. Our team of experts will help implement a Document Management Strategy for your company to ensure that you retain all of your critical business information for as long as it is needed. As importantly, we'll help you discard information and content that is no longer required.
When selecting a Document Management Partner, we suggest that you keep in mind that this choice is much more critical than it may seem. In the modern workplace, information is critical to productivity, and timely, efficient retrieval of that information is paramount. Therefore, we've developed our 7-Key Questions that we recommend that everyone poses to their current or prospective Document Management partner.
7-Key FAQ Questions
Shoreline's Secure Document Storage Facility is monitored via Central Station 24 x 7 x 365, and all of our employees are under very strict confidentiality and non-disclosure agreements. The security and confidentiality of your information is paramount to our effective operation.
This is one of the biggest secrets in the document storage business. Unlike most providers, in the unlikely event of a disaster, Shoreline offers both Valuable Papers Insurance and Warehouse Legal Liability Insurance. That means if your records are ever destroyed or mishandled while under our care, we will underwrite the cost to replace them.
We believe that you shouldn't continue to pay for information that you don't have a practical or legal need to maintain. Our team of professionals will be proactive about enforcing a true Records Retention Schedule to help you more effectively manage your information.
We don't believe that Document Storage should be expensive, and figuring out your bill shouldn't require a graphing calculator. We provide a complete fee schedule to all of our clients to avoid surprises. Typically, our prices are significantly lower than Self-Storage Units or other Document Storage Vendors.
Shoreline offers Online Document Hosting on SC View and other software to our clients. This means that you can store your most critical information in a secure, hosted online repository and ensure access at any time from anywhere. We understand that your business records go beyond just Paper Files.
Unlike many Document Management service providers, we believe that your information belongs to you. We don't charge any Permanent Removal Fees or Hostage Fees to remove your records from our storage facility. All you pay is the cost of a standard retrieval, and you're free to do what you wish with your documents.
Explore The Benefits
Free valuable office space
Improve access to your files
Meet compliance regulations and eliminate any potential risks
Prevent any potential environmental damage to your business files
Consider the Shoreline Difference
Security
Conveniently located in Long Island, NY, our secure, climate-controlled facility offers a great place to store your valuable business records.
Reliability
We are active members of many Document Management Industry Organizations, including PRISM, AIIM, and ARMA.
Competitive Rates
We offer competitive document storage rates and some of the most flexible and comprehensive service level agreements in the Records Management Industry. No long term contracts or permanent removal charges.
Full Service
Shoreline will handle all the steps of the process from the initial free consultation through the secure document destruction or upload to an online document hosting solution.
Ready To Transform Your Document Experience?
Whether you'd like to get more office space by outsourcing your documents or decide that you'd like to automate your current document workflow, Shoreline is here to help!
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