Document Management
Document Management Systems
Transform your Document Experience with a Cloud-Based Document Software
Shoreline has over 20 years of experience offering Document Management services. Located in Long Island, NY, Shoreline offers a suite of services that include Document Management System. Through the course of our experience, we’ve learned that every business is truly unique, and although every organization must process documents, there are certain nuances to the individual process. For this reason, Shoreline has dedicated employees that will work with you to determine the best system solution for your business.
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Improve your Document Access by Utilizing a Trusted Document Management System
Shoreline understands the needs of companies that do not currently have a Document Management System in place. In order to satisfy this need, Shoreline offers an affordable and efficient Document Management System called ScView. With ScView, any company looking to store their documents online and move forward with a paperless office finds a trusted solution.
What are the benefits of using a Document Management Software?
- Immediate Access: Retrieve your documents in seconds, regardless of whether you are in the office or on the go.
- Share Documents: Easily share documents with any member of your organization as well as an outside entity.
- Meet retention guidelines easier: By storing your files on the cloud, you’ll be able to easily check when files are no longer needed and safely removed them from your system when the retention time expires.
- Document Security: By running reports and using audit trails, you can better manage document access all in one place.
- Mitigate Risks: By hosting your files online, you’ll be able to mitigate any potential environmental damage as well as any improper disclosure of documents.
Learn more about ScView:
To maximize your outsourced scanning project’s value, consider adding a solution that will give you the ability to retrieve your files instantaneously.
Multiple User Access
Have better control of document access by setting up multiple users and assigning corresponding privileges.
Email documents within the system
No more need to attach documents through your email anymore. With ScView, you can easily email them through the system.
Redaction and Annotation
If the document needs to be sent to an external entity, ScView provides you with the ability to create redactions and annotations within the scanned files. This way, no confidential information is shared.
Electronic Forms
Create forms online through user-friendly wizards that will walk you through the process or simply upload an existing PDF form and let the system convert it to an online form. For more productivity, link them to a workflow in order to get a full document automation process.
Workflow Automation
Do you have Purchase Orders that may need approval? Or do you hire employees on a constant basis? Regardless of how complicated your process may be, ScView is able to create a custom workflow according to your needs.
Audit Trail
Every functionality is tracked so that management can analyze the usage and disclosure of sensitive information.
Experience the peace of mind of organizing your documents in a convenient and secure cloud-based solution.
We'd Love To Help
Document Management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or, in some cases, archival preservation) of records. With over 20 years of experience in helping clients improve their information access and retrieval, Shoreline Records Management has opened our Document Storage Facility to help businesses of all sizes take advantage of off-site, Secure Document Storage.
However, the Document Management process does not stop once documents are sent to Shoreline. Our team of experts will help implement a Document Management Strategy for your company to ensure that you retain all of your critical business information for as long as it is needed. As importantly, we'll help you discard information and content that is no longer required.
When selecting a Document Management Partner, we suggest that you keep in mind that this choice is much more critical than it may seem. In the modern workplace, information is critical to productivity, and timely, efficient retrieval of that information is paramount. Therefore, we've developed our 7-Key Questions that we recommend that everyone poses to their current or prospective Document Management partner.
7-Key FAQ Questions
Shoreline's Secure Document Storage Facility is monitored via Central Station 24 x 7 x 365, and all of our employees are under very strict confidentiality and non-disclosure agreements. The security and confidentiality of your information is paramount to our effective operation.
This is one of the biggest secrets in the document storage business. Unlike most providers, in the unlikely event of a disaster, Shoreline offers both Valuable Papers Insurance and Warehouse Legal Liability Insurance. That means if your records are ever destroyed or mishandled while under our care, we will underwrite the cost to replace them.
We believe that you shouldn't continue to pay for information that you don't have a practical or legal need to maintain. Our team of professionals will be proactive about enforcing a true Records Retention Schedule to help you more effectively manage your information.
We don't believe that Document Storage should be expensive, and figuring out your bill shouldn't require a graphing calculator. We provide a complete fee schedule to all of our clients to avoid surprises. Typically, our prices are significantly lower than Self-Storage Units or other Document Storage Vendors.
Shoreline offers Online Document Hosting on SC View and other software to our clients. This means that you can store your most critical information in a secure, hosted online repository and ensure access at any time from anywhere. We understand that your business records go beyond just Paper Files.
Unlike many Document Management service providers, we believe that your information belongs to you. We don't charge any Permanent Removal Fees or Hostage Fees to remove your records from our storage facility. All you pay is the cost of a standard retrieval, and you're free to do what you wish with your documents.
Explore The Benefits
Free valuable office space
Improve access to your files
Meet compliance regulations and eliminate any potential risks
Prevent any potential environmental damage to your business files
Consider the Shoreline Difference
Security
Conveniently located in Long Island, NY, our secure, climate-controlled facility offers a great place to store your valuable business records.
Reliability
We are active members of many Document Management Industry Organizations, including PRISM, AIIM, and ARMA.
Competitive Rates
We offer competitive document storage rates and some of the most flexible and comprehensive service level agreements in the Records Management Industry. No long term contracts or permanent removal charges.
Full Service
Shoreline will handle all the steps of the process from the initial free consultation through the secure document destruction or upload to an online document hosting solution.
Ready To Transform Your Document Experience?
Whether you'd like to get more office space by outsourcing your documents or decide that you'd like to automate your current document workflow, Shoreline is here to help!
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