We have worked with Shoreline Records for several years; they’ve handled both large and small projects for us and all were completed in a timely and professional manner. Tom and his staff communicated throughout the projects, making sure everything was done to our standards.
Carter, DeLuca & Farrell LLP
"I have worked with Shoreline for over 18 years, and they have always been professional, responsive and accurate. Tom and his staff are all very attentive, and quick to respond to their customer's inquires and needs."
Penny Imaging Exchange Inc
"What a pleasure to work with! We have been working with them for 12 years. Everything runs smooth, and so easy to access the files they scan for us."
D'Addario & Company Inc.
The Bayville Fire Company #1 was preparing to celebrate its 100th Anniversary. We wanted to scan all our meeting minutes and keep our bound journals intact since those had handwritten notes dating back to our founding as a company. Tom from Shoreline Records Management met with us in person to discuss our document management needs. Now, 100 years of documents are safe and can be easily accessed on the computer. Shoreline has been a strategic partner for our fire company in preserving our history and digitally maintaining our documentation.
Past President - Bayville Fire Company #1, Bayville, NY
A student education record is defined by the Family Educational Rights and Privacy Act (FERPA) as “all records that schools or education agencies maintain about students.”
These records can consist of:
The biggest challenge that school districts face when managing their student’s records is that there are no formal retention requirements for maintaining them. FERPA suggests that school districts keep temporary student information for a least 5 years after the student no longer attends. In addition, FERPA also suggests that permanent student records should be kept for a minimum of 60 years!
With the need to maintain these records for such a substantial amount of time, there simply may not be enough storage space within the facility. If the district can store the documents on-site, rarely are the storage conditions suitable for the long term. Older records can be badly damaged if stored in facilities without temperature or humidity control. Some districts turn to off-site storage where they are locked into long-term contracts that end up much more costly than initially anticipated.
Shoreline works with schools, higher education institutions and universities of all sizes, both public and private, to convert their physical student records to digital images. Scanning and digitizing student records provide solutions to these challenges.
With our Student Records Scanning services, you can:
One of our representatives will contact you to evaluate your company's needs and walk you through the process. We will ask questions about volume of the project, indexing criteria, etc.
Once a workflow for your project has been established, we will handle all of the functions for digitizing your documents and get them ready for import to your software platform. We handle all of the pickup & transport, document preparation, document scanning, indexing, and quality control processes.
If you don't already have a document imaging or management software, we can work with you to find the best solution to meet your needs. This includes a free demo of a cloud-based document management system or images delivered back on fully searchable PDFs onto a portable media.
Whether you'd like to get more office space by outsourcing your documents or decide that you'd like to automate your current document workflow, Shoreline is here to help!Get A Free Quote