Medical Records Scanning
Medical records scanning services help practices, hospitals, and clinics add paper-based patient charts to Electronic Medical Record (EMR) and Electronic Health Record (EHR) systems.
Digitize your Medical Records with Shoreline Records
As more and more practices, hospitals, and clinics continue to implement EMR and EHR systems, they are confronted with the reality that scanning all of the legacy and day-forward patient chart information is often a bigger challenge than initially expected. Shoreline Records Management offers the experience and expertise to simplify this process. Our team of professionals can help with every step of the chart scanning process, including integration with your EMR/EHR software.
Shoreline's Medical Records Conversion Process
Our proven eight-step approach enables healthcare organizations to outsource patient chart scanning while operating efficiently and effectively. We're able to proactively prevent and avoid many of the pitfalls that can occur during scanning because our process is based on over twenty years of experience. This proven methodology includes:
Step 1. Preparing the documents for transport
Our team of professionals will work with your staff to coordinate the boxing, preparation, and transportation of your medical records to our document scanning facility. We take great care in making sure you continue to have access to your patient information throughout the process by barcoding every chart and every box as it is sent out for scanning.
Step 2. Receipt of documents
Once the patient charts are received at our facility, our team will carefully take inventory of your information and provide a detailed tracking manifest of the information received. This enables us to quickly and easily access a patient chart if needed during the scanning process.
Step 3. Document preparation
Preparing medical records for scanning is often the most time-consuming, tedious part of the process. Our experts will remove all staples and fasteners, repair any ripped or torn pages, and carefully sort out the different sections of a patient chart, ensuring that you can access the information you need when you need it.
Step 4. Document Scanning
Our production document scanning service center is equipped with leading-edge equipment from Kodak and Canon, featuring Kofax VRS Technology. We're able to capture all types of detailed information, from progress notes to diagnostic imaging results.
Step 5. Quality control
When scanning medical records, and specifically patient charts, quality control is essential. That's why we review every image to ensure readability and quality. Each image is carefully analyzed to ensure that nothing is missed during the scanning process.
Step 6. Indexing
We'll work with your EMR or EHR vendor to ensure that we can capture and tag your charts with all of the pertinent information so that you can access the scanned images through your software. We can index your files based on the date of birth, patient ID number, first and last name, and any other information that you need to help you access your files when you need them.
Step 7. Importing your data
Shoreline will handle the integration points and efficiently ensure that your imaged data will be delivered to your EMR or EHR system. We eliminate the headaches usually associated with importing information by partnering with many leading vendors.
Step 8. Inventory of your documents and disposition
Often, a practice, hospital, or clinic will want to preserve the physical paper for peace of mind. Shoreline offers secure, climate-controlled medical record storage to archive your information for as long as it's needed. In addition, we offer certified document destruction to ensure that your data is appropriately discarded when the time comes.
How Much Does it Cost to Scan Medical Records?
Once you've decided to start your medical record scanning project, it's crucial to get an idea of how many total patient charts you will want to be scanned. We provide our pricing in terms of price per page, including all of the services relating to medical document scanning. Our services are based on three items: