We work with your administrative office to coordinate secure transportation and delivery of the district's student records.
A student education record is defined by the Family Educational Rights and Privacy Act (FERPA) as "all records that schools or education agencies maintain about students."
These records can consist of:
The biggest challenge that school districts face when managing their student's records is that there are no formal retention requirements for maintaining them. FERPA suggests that school districts keep temporary student information for a least 5 years after the student no longer attends. In addition, FERPA also suggests that permanent student records should be kept for a minimum of 60 years!
With the need to maintain these records for such a substantial amount of time, there simply may not be enough storage space within the facility. If the district can store the documents on-site, rarely are the storage conditions suitable for the long term. Older records can be badly damaged if stored in facilities without temperature or humidity control. Some districts turn to off-site storage where they are locked into long-term contracts that end up much more costly than initially anticipated.