Shoreline provides comprehensive document management solutions for businesses of all sizes across all industries.

Since 1998 Shoreline has helped hospitals, group medical practices, banks, public and private education, manufacturers, not-for-profit organizations, and many more increase efficiency and productivity throughout their offices by converting paper records to electronic images for fast, secure access and retrieval.


 

    Learn more about Document Management through our Resource Center. Find out how Shoreline can help you manage your documents.

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      Shoreline has 20+ years of experience in the Document Management Industry. Learn who we are and what we do.


       

        Student Records Scanning

         

        Shoreline has 20+ years of experience in the document management industry to help your school district take control of its student records.

        Document Scanning in the Education Industry

         

        Public and private educational institutions have a growing need to manage their student records effectively. These institutions are faced with the challenge of storing these records and being able to retrieve them when necessary.
         
        Shoreline’s experience in the document management industry has equipped us to assist several schools with their student records. We offer solutions such as document scanning and document storage that improve the way educational institutions operate.

        What is a Student Education Record?

        A student education record is defined by the Family Educational Rights and Privacy Act (FERPA) as "all records that schools or education agencies maintain about students."

        These records can consist of:

        • Date and place of birth, parent(s) and/or guardian addresses, and where parents can be contacted in emergencies
        • Grades, test scores, courses taken, academic specializations and activities, and official letters regarding a student's status in school
        • Special education records
        • Disciplinary records
        • Medical and health records that the school creates or collects, or maintains
        • Documentation of attendance, schools attended, courses taken, awards conferred, and degrees earned
        • Personal information such as a student's identification code, social security number, picture, or other information that make it easy to identify or locate a student
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        The Challenges of Storing Student Records

        The biggest challenge that school districts face when managing their student's records is that there are no formal retention requirements for maintaining them. FERPA suggests that school districts keep temporary student information for a least 5 years after the student no longer attends. In addition, FERPA also suggests that permanent student records should be kept for a minimum of 60 years!

        With the need to maintain these records for such a substantial amount of time, there simply may not be enough storage space within the facility. If the district can store the documents on-site, rarely are the storage conditions suitable for the long term. Older records can be badly damaged if stored in facilities without temperature or humidity control. Some districts turn to off-site storage where they are locked into long-term contracts that end up much more costly than initially anticipated.

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        The Solution 

        Shoreline works with schools, higher education institutions and universities of all sizes, both public and private, to convert their physical student records to digital images. Scanning and digitizing student records provide solutions to these challenges.
         
        With our Student Records Scanning services, you can:
        1. Save valuable time and money searching for records
        2. Eliminate the need to store records on-site, which allows for better utilization of the space
        3. Cut the cost of storing records in a storage facility
        4. Allow you to access every document with a simple search
        5. Reduce the element of human error
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        Our Student Records Scanning Process

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        1. Transportation

        We work with your administrative office to coordinate secure transportation and delivery of the district's student records.

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        2. Scanning

        Our high-speed document scanners convert your paper records to digital.

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        3. Indexing

        Each record is indexed in the preferred format (Last Name, First name, DOB, for example) for ease of access. 

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        4. Quality Control

        Quality control is performed on each individual image to ensure accuracy. 

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        5. Upload

        We upload the images to your document management software, where the system users can access them. 

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        6. Storage

        We securely store the physical documents for the retention period. 

        Get a Free Quote Today!

        To contact Shoreline and find out more about how we can assist your school or district digitize its student records, please click below to request a quote or call us at 1-800-435-2956.

         

        GET A FREE QUOTE