Accounts Payable Scanning
Shoreline Records Management is a leading provider of Accounts Payable (AP) Scanning Services
Outsource your AP invoices and have immediate access to your files. Shoreline offers unique solutions to help companies of all sizes to convert their AP files to digital images and import them into your ERP system.
Whether an organization processes a few hundred or several thousand invoices daily, an AP scanning solution helps ensure that the operation runs smoothly, regardless of workload or the proportion of staff members to incoming invoices.
All invoices are different. AP processes are most often distributed in nature, require approval on many levels, and generate huge volumes of paper and electronic documents that are difficult to manage effectively.
Nowadays, technology is changing the way AP departments function, and high-speed scanning is driving productivity and efficiency, as well as cost reduction.
Shoreline’s solutions for Accounts Payable leverage intelligent software and existing vendor information to automate document indexing and trigger an electronic workflow.
In other words, you can skip the manual keying of invoice information and find the documents you need quickly and efficiently.
Our AP Document Scanning Process
Step 1 Free Initial Consultation
We will meet with a member of your team and discuss the details of the scanning project. Some questions to think about are: what would be the approximate number of pages? What is the name of the document management system? Would the paper files need to be stored after scanning
Step 2 Document Scanning
After we set all the logistics of the project, we will prepare each file for scanning by removing any fasteners, post-its, or clips. Then, we’ll scan the files at 300DPI (or the DPI of your preference) while utilizing Kofax Virtual Rescan processing software to enhance the scanned image to assure the highest possible quality for each image.
Step 3 Quality Control
We will then review each image captured for quality and data integrity.
Step 4 Indexing
Based on the index fields for the project (i.e., Check Number, Invoice Number, etc.), Shoreline will capture the information by using OCR (Optical Character Recognition).
Step 5 Document Ingest
Upon the completion of the Document Digitizing Services, Shoreline will upload the scanned images and index data to the corresponding ERP or Document Management System. If you currently don’t have one, Shoreline will offer a free demo of its Document Management System. If you would like your images to be delivered in a different way, Shoreline will deliver the images in any format you’d prefer, including PDFs for faster access.
Step 6 Document Disposition
Upon completing the project, Shoreline provides 30 days of free document storage of the original documents. After 30 days, Shoreline will return or continue to store or destroy the documents according to the initial arrangement.