How Long to Keep Medical Records: An Introductory Guide

Introduction Maintaining accurate medical records is essential for providing quality healthcare and ensuring patient safety. However, healthcare providers, clinics, and individuals often wonder how long they should retain these records. In this blog, we will explore the recommended guidelines for retaining medical records and the significance of proper record-keeping for patient care, legal compliance, and …

Medical Records Storage and Physicians’ Responsibilities Upon Closing their Practice

Introduction As the healthcare industry evolves and technology continues to advance, medical records management has seen a significant transformation. With the advent of electronic health records (EHRs) and the increasing emphasis on data security and accessibility, the role of offsite medical records storage has become paramount, especially in the context of physicians’ responsibilities as they …

Medical Record Reference Guide

The History and Future of Patient Charts History of Medical Records At one time medical records were as simple as notes that were kept by physicians in their office. Many times the physician would be the only one who read those notes, and they would be brief and kept in a simple folder with the …

Document Scanning or Document Storage: Points to consider

With 25 years of experience in the document management industry, projects often come down to a simple question – Should we scan our documents or securely store them and retrieve them on an as-needed basis? The answer depends on several factors. Let us first define both services. What is document scanning? In its simplest terms, …

Bulk Scanning: Unlock The Power Hidden In Your Documents

What Is Bulk Document Scanning? Bulk document scanning is the process of converting a large amount of physical paper to digital images using a trained team and high-volume document scanners. The digital images are then either exported to a document management system (DMS), uploaded to a cloud-based server, or to an external hard drive where …

How to Close your Medical Practice with a Medical Records Custodian

Recently, in a conversation with a former patient of one of our physician customers, the patient expressed how smooth the process had been between the practice closing and getting a copy of her medical chart. She highlighted how her doctor had announced his retirement to patients with much time in advance. During this time, patients …