Records Management Blog | Practical Records Management

Bulk Document Scanning - Make it someone else's problem!

Posted by Michael Thomas on Mon, Mar 29, 2010 @ 02:32 PM

If you're staring at a mountain of paper and not sure where to start, take a deep breath and read on. Bulk Document Scanning is easier than you think. When it comes to converting significant volumes of paper, the easiest, most cost effective option is often to outsource it to a professional document scanning company like Shoreline Records Management.

Bulk Document Scanning is not like most scanning projects, where one or two files need to be captured at a time, and therefore usually calls for a different approach. The key to scanning significant amounts of paper is to ensure that there is a repeatable, high quality process in place to ensure that all of the documents are scanned and indexed accurately so that they can be retrieved when needed. This often takes not only high-speed scanning equipment, but also a very specialized process involving teams of people who specialize in each facet of Bulk Document Scanning Projects incuding:

Document Preparation - Pulling Staples and Sorting through Boxes and Boxes of Paper is a necessary component of Bulk Document Scanning projects. That's why Shoreline has a team of Document Preparation Specialists who work to ensure that your documents are cared for, sorted, and classified correctly so that you can find your content when you need it.

Document Scanning - Trying to Scan Tens of Thousands of Pages through most office scanners is a certain recipe for a service call. Shoreline uses Production Document Scanners to ensure that capturing tens of thousands of pages per day is a breeze. Our operation is engineered for high volume scanning and we use industry leading technology to ensure the best possible image quality at the same time.

Indexing - To effectively index a bulk document scanning project requires a team of dedicated index operators. Documents must be accurately indexed to ensure that files can be found when searched for.

Quality Control - Ensuring that images are clearly scanned and accurately indexed is essential to a Bulk Document Scanning Project. Outsourcing means that there is an entire team focused on document scanning while you stay focused on your business.

If you're staring at a lot of paper and looking for the quickest, most cost-effective way to convert it to digital images, consider Outsourcing. Bulk Document Scanning is so much easier when it's someone else's problem!

Tags: Document Scanning, Document Imaging, Medical Record Scanning