If you have a small or new business you may think that you don't need to worry about records management. In fact, now is the best time to start considering it. Good records management begins by putting a policy into place. While you may be the one doing the records management currently you need to think ahead. Once your company expands and gets busy you may not have time to manage documents.
There are many advantages to putting together a records management policy for your company:
- Employees will know how to handle files
- Files will be managed properly
- The office will be organized
- Documents can be found when needed
- Files will be secure
- Shredding of documents will occur on schedule
A good records management policy can actually save your company time and money. Employees will work more efficiently and be more productive and files will be properly stored. Working with a records management company is essential to proper document storage. They will assist you in setting up your policy based on their knowledge of your business and their vast experience handling documents.
A good policy will help your company stay organized and you won't need to worry about your filing system. Save money by storing old documents off site and by having old documents shredded when they are no longer needed. Avoid storing documents on your own site where they can become disorganized and hard to use. Storing files using a records management company allows you to request specific documents when needed without wasting time or money.
Finally, consider the problems that can arise from improper records management. Disorganization not only creates a fractured work environment but also makes for poor customer service. Without good records management your company may also be susceptible to lawsuits if sensitive personal information is accessed. Start Now! Protect your company by putting a records management plan into effect. You’ll look back and consider it one of the best decisions you’ve ever made.
Download our free Records Management Book today to learn how your Small Business can start to gain competitive advantage through effective Records Management.