Records Management Blog | Practical Records Management

Medical Records Scanning Services help Reduce Risk

Posted by Michael Thomas on Wed, Mar 17, 2010 @ 11:00 AM

Hurricane force winds and gale rains toppled trees and created havoc in the New York Metropolitan area this weekend. Thousands were without power, and the storms caused  damage to countless homes and businesses. So What does this have to do with medical record scanning?

Scanning medical documentsand other important records is a safe way to

Medical Record Scanning

 ensure that your files are safe in the event of a natural disaster.  Case in point, most group practices try to make the most of the space that they use for offices, patient rooms, waiting areas. When it comes to documents and storing them, often a less desirable space is where the documents are stored. Many doctor’s offices will use a basement or garage area for storage where thousands of files are kept.

During the recent downpours in the NY Metro area, there were downed trees, localized flooding and damage to buildings.  High winds and Nor’easter conditions are not that frequent, but they do happen, just like Tornados on the Plains or Hurricanes on the Gulf Coast. From a Document Management perspective, The dilemma is that when the rainfall is coupled with the soggy, saturated ground conditions, there is nowhere for the water to go and consequently, many previously dry basement storage areas are suddenly prone to wet conditions or flooding.

Wet files are then a place where mold and other toxic and bio-hazards can grow.  In the damp environment, even a relatively dry area can be a breeding ground. Retrieving the files is unpleasant, and may also result in exposure to the mold.  Not the healthiest of conditions.

By scanning medical records, or by storing them offsite, this recipe for unpleasantness can be easily avoided.  In addition, a hybrid solution where scanned medical document and offsite document storage solution enables the practice to maintain medical records offsite, as well as access key information on demand.  Now is the time to take action and protect your valuable records. And keep in mind that whatever option you choose, Scanning medical records will lead to improved efficiency and reduced errors and also help your practice transition towards the future of the Paperless Medical Office

Tags: Document Scanning, Medical Record Scanning, Healthcare