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Shoreline Records Management provides outsourced document scanning services to help Medical Practices, Hospitals, and Clinics add paper documents to Electronic Medical Record (EMR) and Electronic Health Record (EHR) Systems.
As more and more Practices, Hospitals, and Clinics continue to implement Electronic Medical Record  (EMR) and Electronic Health Record (EHR) Systems, they’re confronted with the reality that scanning all of the legacy patient chart information is often a bigger challenge than initially expected. Shoreline Records Management offers the experience and expertise to simplify this process. Our team of professionals can help with every step of the File Scanning Process.
Our proven, Eight-Step Approach enables you to outsource the scanning of your patient information, while continuing to operate efficiently and effectively while the scanning is being done. Our Process includes:
- Preparing the documents for transport to Shoreline’s Production Scanning Facility
- Our team of professionals will work with your staff to coordinate the boxing, preparation and transportation of your important Medical Records to our Production Service Facility. We take great care in making sure you continue to have access to your patient information throughout the process.
- Receipt of documents
- Once Patient Charts are received at our Facility, our team will carefully inventory your information and provide a detailed tracking manifest of all of the information that we’ve received. This enables us to quickly and easily access a patient chart if it’s needed during the conversion process.
- Document preparation
- Preparing Medical Information for Scanning is often the most time-consuming, tedious task involved in the process. Our experts will remove all staples and fasteners, repair any ripped or torn pages, and carefully sort out the different sections of a Patient Chart, ensuring that you can access the information you need, when you need it.
- Scanning
- Our production document scanning service center is equipped with leading-edge equipment from Kodak and Canon, and we’re able to capture all types of detailed information, from Progress Notes to Diagnostic Imaging.
- Quality Control
- When scanning Medical Information, and specifically Patient Charts, Quality Control is essential. That’s why we review every image to ensure readability and quality. Each image is carefully analyzed to ensure that nothing is missed during the scanning process.
- Indexing
- We’ll work with your EMR or EHR vendor to ensure that we can capture and tag your Charts with all of the pertinent information so that you can access the scanned images through your software. We can index your files based on Date of Birth, Patient ID Number, First and Last Name, and any other information that you need to help you access your files when you need them.
- Importing your data into your Electronic Medical Records (EMR) or Electronic Health Record (EHR) System.
- Shoreline will handle the integration points and ensure that your imaged data will be delivered to your EMR or EHR System efficiently. We eliminate the headaches normally associated with importing information by partnering with many leading vendors to feed their systems at the database level.
- Inventory of your documents and disposition
- Oftentimes, a Practice, Hospital, or Clinic will want to preserve the physical paper for peace of mind. Shoreline offers secure, climate-controlled Document Storage to archive your information for as long as it’s needed. In addition, we offer Certified Document Destruction to ensure that your information is properly discarded when the time comes.
For some Practices, the need to access historical records is minimal
In those instances, we offer a Hybrid Solution, where we’ll store all of your Medical Charts in hardcopy, paper form at our Facility, and Scan only the charts that you request. This option can help to save some of the costs associated with implementation, while still providing a truly digital working environment.
To find out more about how Shoreline can help your facility to convert your Patient Medical Information to digital images, contact us by filling out this brief form or by calling us at 866-NO-PAPER (866-667-2737).
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