Effective Document Management streamlines many Human Resource Processes and offers business cost savings and increased competitive edge.
Human Resources is an integral part of the overall functioning of business, and document related inefficiencies can have consequences across the organization. Document Management Solutions specifically designed to meet the nees of today's Human Resource Departments can help. In accomodate increasingly demanding regulations and employees, Human Resource Departments must become more effective in managing Employee and Benefit Related Documents.
With a substantially diverse set of Documents, HR can often seem like an overwhelming sea of information. These documents can range from paper and electronic job applications, employee reviews in MS Word, to employee photographs and signatures retained for security purposes.
Because all of these documents come from different sources, it has been difficult in the past to create a truly efficient Human Resources Department.
Shoreline Records Management HR Document Management Solution makes it possible to automate an entire human resources operation utilizing technology and best practice methodologies. Management gains immediate, secure access to any employee's personnel file via the Web.
Employees are enabled to take a proactive approach in managing their information - everything from address and phone number changes and vacation requests, to insurance and benefits changes. This provides great efficiencies within the department and gives employees a sense of control over their information.
Imagine being able to consolidate personnel files, medical files, and Equal Employment Opportunity records through a central interface.
Browser screens allow managers to access employee information from anywhere with the proper user access. This saves time when it comes to scheduling and employee reviews and other aspects of employment. Information that was very hard or impossible to access before, is now available with a few key strokes.
It allows managers to have a full employee file in front of them versus having to search through several systems and file cabinets. Users can attach electronic notes to documents and can make changes to a file without having to use paper. This eliminates the need for duplicate personnel files and scattered record keeping.
Benefits of Human Resources Document Management:
- All Human Resource records are integrated into one easy inteface.
- Multiple users are granted access to information previously locked up in paper.
- Clerical time required to scan and index items is less than half of that required to manually file and retrieve folders of information.
- Reduces the burden of paper storage and retrieval costs.
- Eliminates misfiled or lost Documents.
- Provides additional Security for HR Files - Documents secured by document sensitivity and user access levels.
